What people ask about QuickInspect, the occupational safety management platform: what it covers, working offline, languages, compliance, AI, pricing and data protection.
QuickInspect is an occupational safety (HSE) management platform for iOS, Android and the web. Employers and safety professionals use it to run inspections and toolbox talks, report and investigate incidents, track corrective actions, carry out risk assessments, manage permits to work, hazardous materials and safety data sheets, keep a legal register and controlled documents, train workers and track their competence, and monitor KPIs. It is built in Hamburg, Germany, by QuickInspect Solutions GmbH, founded by a former safety consultant.
No. QuickInspect is occupational health and safety software for workplaces: it manages the safety of people at work (inspections, incidents, risk assessments, permits, hazardous materials, training) rather than the condition of buildings for buyers or landlords. Its sister app YachtInspect covers marine surveys of vessels.
HSE managers, safety officers (Fachkräfte für Arbeitssicherheit), site and facility managers, external safety consultants and auditors in industry, construction, logistics, energy and facilities management, and the workers who report incidents, complete inspections and do their training on site.
QuickInspect is the workplace safety product: inspections, incidents, risk assessments, permits, hazardous materials, training and compliance reporting for HSE teams. YachtInspect is the sister product for marine surveyors: condition and pre-purchase surveys, deck plans and a WYSIWYG report designer for survey reports. Both are built by the same team in Hamburg.
iOS (iPhone and iPad), Android phones and tablets, and any modern browser via the web app at app.quickinspect.me. Data syncs between devices, so you can capture on a phone in the field and review on a laptop. Offline capture is available in the iOS and Android apps.
Yes. Inspections, findings, incidents, corrective actions, risk assessments, permits to work, hazardous materials, legal register, controlled documents, training and KPI dashboards share one user directory, one set of locations and one audit trail. A finding becomes an action, an incident root cause can trigger a training recommendation, and a permit checks the worker's certificates, without re-typing anything.
At minimum: scope and location, date and inspector, the checklist or standard used, each finding with a description, photo evidence, location and severity, the recommended corrective action with owner and due date, a short summary and signatures. In QuickInspect every inspection exports as a branded PDF with its questions, answers, photo evidence, findings and signatures, or as Excel when an auditor wants the raw data.
Create the inspection from a template in the template builder, work through the checklist on a phone or tablet, record findings with photos and a severity rating, and turn each finding into a corrective action with an owner and a due date. When you are done, export the PDF. AI can generate inspection questions for a new template, including from an existing PDF checklist.
Yes. A toolbox talk is one of four inspection types (standard, compliance, installation and toolbox talk). Instead of a single inspector signature it collects a signature from every attendee on one device, and the PDF prints as an attendance record.
Branded PDF and Excel for inspections, PDF for toolbox-talk attendance records and permits to work, PDF and Excel for training completion reports, a PDF export of the KPI dashboard, an ESRS S1 (CSRD) export, and compliance reports (competency matrix, ISO 45001 PDF and Excel) on the Key User plan.
Yes, as an assistant rather than a decision maker. QuickInspect's AI analyses incident photos, runs a 5-Why root-cause analysis across design, people, environment and management from your description, photos and PDFs, and suggests corrective actions along the hierarchy of controls. It marks what it infers as needing verification instead of inventing equipment, names or measurements, and every output is a draft that the investigator reviews. The AI runs on Google Gemini models in the EU.
Anyone can report an incident in under a minute from the app, or by scanning an incident QR code posted in the workplace; with external reporting enabled, no account is needed. The safety team rates the actual and potential risk on the company's risk matrix, investigates the root cause, assigns corrective actions and records worked hours for LTIR and TRIR. For German operations, Key Users can file the statutory Unfallanzeige (U 1000) with a guided wizard.
Risk assessments are activity-based: pick or create an activity, add its hazards, rate likelihood and severity on your company's risk matrix, record existing and additional controls, and document the residual risk. AI can suggest hazards, countermeasures and residual scores for you to review, and risks link to findings, actions and permits.
Yes. Actions have an owner, due date, priority and status and link back to the finding, incident or risk assessment they came from. Open and overdue actions are visible to their owners and in the KPI dashboard, which gives you a closed loop and an audit trail.
Yes. Permits for hot work, confined space entry, work at height, lock-out/tag-out and excavation run as a digital lifecycle: template-based draft, gated authorisation with hard-stop pre-checks and conflict checks against other permits in the same zone, QR sign-on at the job site, worker acceptance with signature, time and GPS after their certificates and induction are verified, and a controlled close. An AI-drafted permit cannot advance until a person approves it.
Use the training module: assign one of the 30+ ready-made safety trainings or your own microlearning, let workers complete it on their phone with a final assessment, and issue certificates with expiry dates. AI can build a complete module (slides, quiz, narration and assessment) from a topic or your operating instructions. The competency matrix shows who is qualified for what, and permits to work check the required certificates before a worker can accept.
Yes. The hazardous materials register stores substances with their GHS/CLP classification, pictograms and H and P statements, can look up a classification on PubChem by CAS number, and extracts hazard statements, exposure limits, PPE and storage information from an uploaded safety data sheet with AI, showing a confidence level for each field. Substances link to risk assessments, and safety data sheet versions are tracked.
The app interface is available in nine languages: English, German, French, Spanish, Italian, Portuguese, Dutch, Polish and Romanian. QuickInspect supports 30+ languages for worker instruction, so every worker can be instructed in theirs, and additional languages are added on request.
QuickInspect holds the operational evidence ISO 45001 asks for: hazard identification and risk assessment (6.1.2), legal requirements in the legal register (6.1.3), OH&S objectives and KPIs (6.2), competence and training records (7.2), controlled documents with approval and per-version read receipts (7.5), permits and operational control (8.1), and incident investigation with corrective action (10.2), all with an audit trail. On the Key User plan, compliance reports produce an ISO 45001 PDF for your auditor.
The hazardous materials register documents which substances are used where, with their GHS/CLP classification and current safety data sheet, links them to risk assessments and permits, and records substitution decisions. The legal register's AI suggests which chemical regulations (such as REACH, CLP and the German GefStoffV with its technical rules) apply to your company, for you to confirm.
Based on your company profile, the AI suggests the laws, ordinances, technical rules, DGUV regulations and EU directives that apply to you, for example the German ArbSchG, BetrSichV and GefStoffV, TRBS and TRGS rules, REACH and CLP. It only proposes entries: you decide what goes into your register, and you can add your own.
Yes. QuickInspect runs on Google Cloud in the EU (Frankfurt, with some services in Belgium), data is encrypted in transit and at rest, access is enforced server-side by database rules, two-factor authentication can be required per role, and a data processing agreement under Art. 28 GDPR is available on request. Enterprise customers can use single sign-on with Microsoft Entra ID and SCIM provisioning.
Yes, in the iOS and Android apps. Content you opened while online stays available offline, and changes to inspections, findings, incidents and actions are saved on the device and sync automatically when you are back online. Photos taken offline are stored safely on the device and uploaded with one tap once you reconnect; a banner shows what is still pending. Generating PDF reports and using AI features need a connection, and the web app needs one too.
It analyses photos and videos for hazards, runs 5-Why incident investigations, suggests corrective actions, generates inspection questions, extracts data from safety data sheets and training certificates, drafts risk assessments and permits, suggests legal register entries, builds training modules and assessments, and answers HSE questions in a chat that can hand over to a human expert. It runs on Google Gemini models in the EU, and every output is a draft or suggestion that a person reviews.
English, German, French, Spanish, Italian, Portuguese, Dutch, Polish and Romanian for the interface. Additional languages are available on request; the website and documentation are in English and German.
Free costs €0 and lets workers report incidents, complete inspections, close actions, run toolbox talks and complete assigned training. Standard costs €40 per user per month and adds risk assessments, hazardous materials, training and competency management and AI features. Key User costs €50 per user per month and adds compliance reports (including the ISO 45001 PDF), closed-loop recommendations, attribute administration, team creation and support access. Enterprise is priced individually and adds single sign-on, SCIM provisioning, subcontractor management and volume licensing.
With QuickInspect there is no implementation project: install the app, create a company and invite your team. You pay €40-50 per month only for the people who run the system; workers who report incidents, complete inspections or do their training use the Free plan. There are no setup fees or servers, and AI is included in Standard and Key User within fair-use limits.
The Free plan is free and does not expire. If you want to evaluate Standard or Key User features with your whole team, contact us and we will set up a trial.
Most teams can complete their first inspection on the day they install the app. Ready-made safety trainings are included, and AI can generate inspection questions for your first templates.
Read the in-depth guides, browse the documentation, or contact us directly.