Team Collaboration

Set up your team, manage roles, and collaborate effectively in QuickInspect and YachtInspect.

User Roles and Permissions

Both apps use three user roles with different permission levels:

Role	Cost	Key Capabilities
Free	Free	Basic access
Standard	€40/month	The paid seat for the people doing the day-to-day work
Key User	€50/month	Advanced features, team management, Subscription & Billing access

In QuickInspect, the Free role is shown as Basic in enterprise companies, and larger organisations can move to an individually priced Enterprise plan.

Roles are displayed with color coding throughout the app:

• Free -- gray
• Standard -- green
• Key User -- blue

Key Users

• User management (add, remove, change roles)
• Access to the Subscription & Billing page

Inviting Team Members

QR Code Invitations

Key Users can invite new team members using QR code invitations. Generate a QR code from within the app and share it with the person you want to invite. They scan the code to join your company.

Company Seat Limits

Company accounts have configurable seat limits that control how many users can be added at each role level:

• maxStandardSeats -- the maximum number of Standard role users
• maxKeyUserSeats -- the maximum number of Key User role users

Key Users manage these limits as part of the company subscription.

Sharing Projects and Assigning Work

Team members can be given access to specific projects and assigned to individual findings (called actions in QuickInspect). This controls who has access to which data and helps distribute work across the team.

• Share a project to give colleagues access to its data. In QuickInspect a project holds your inspections, incidents, actions and risk assessments; in YachtInspect each project is a vessel with its findings and reports. Sharing starts from the project list (Profile › Change Project).
• Assign users to actions QuickInspect only -- open the action and use ⋮ › Assign User to make a colleague responsible for the follow-up.
• Assign users to findings YachtInspect only -- designate who is responsible for following up a finding on the vessel.

Notification Subscriptions

Users can configure their notification preferences from the Profile tab:

1. Go to the Profile tab
2. Tap Notifications
3. Configure which events you want to be notified about

This ensures team members stay informed about relevant updates without being overwhelmed by unnecessary alerts.

Company Branding

Company accounts support branding customization that applies across generated reports:

• Company logo -- appears in the header of the PDFs you export from inspections, incidents, risk assessments and other records QuickInspect only
• Company logo -- appears on report headers and cover pages YachtInspect only
• Company colors, fonts and watermark -- used for report styling in the Report Designer YachtInspect only
• Header/footer configuration -- custom text and layout for PDF reports YachtInspect only

Two-Factor Authentication Enforcement

Key Users can enforce 2FA for the entire company or specific roles:

• Require 2FA for all users or only for specific roles
• Set a grace period that gives users time to set up 2FA before enforcement takes effect

AI Configuration

Company accounts can configure AI behavior:

• Set company AI instructions that guide how AI features respond for your organization
• AI usage is subject to limits based on subscription tier

The app uses Vertex AI / Gemini for all AI features.

Best Practices

• Use consistent role assignments: Key Users for team leads, Standard for field workers
• Review team member access regularly to ensure appropriate permissions
• Enable 2FA enforcement for sensitive inspection environments
• Configure company branding before generating client-facing reports
• Use QR code invitations for fast onboarding of new team members

Need more help? See Account & Billing or contact support at support@quickinspect.me.